For buyers
Procurement that is always free
Owners, municipalities, general contractors and engineering firms use TroyBid to issue work, receive sealed bids and award with a record they can stand behind. Buyers never pay.
No plan and no card, now or later.
Watch how it works
Under two minutes, from first tender to award
A walk through the buyer side of TroyBid, recorded in the product: posting a tender, inviting suppliers, sealed bids, levelling and award.
Read the transcript
This is TroyBid, procurement software for construction and engineering. For buyers, it is free. Everything in this video is sample data.
Your dashboard shows what needs your attention: a setup checklist, your open tenders, and the bids waiting to be opened.
Start with a project, then post a tender against it. Choose an RFQ, an RFP or an invitation to tender, describe the scope, and decide whether bids are sealed. It stays a draft until you publish it.
Invite your own suppliers by email, even if they are not on TroyBid yet. They sign up free, and responding to your invitation is always free.
Questions and addenda reach every bidder the same way. A published answer goes to everyone, and each addendum is numbered and sent to every eligible bidder.
Sealed bids are encrypted when they arrive. Nobody on your side can read them until the tender closes and the opening is recorded, with who opened it and when.
After the opening, level the bids line by line. Lines a bidder did not price are flagged, and you can download the table for Excel.
Award with a record. A person recommends a bid and gives the reasons; TroyBid never picks a winner for you. Then issue purchase orders and track change orders, progress claims, holdback and prompt-payment deadlines.
Post your first project free at TroyBid.
Issue the work
Reach the right suppliers with the same information
Every eligible bidder sees the same documents, answers and addenda, from the first posting to the closing.
Projects and solicitations, free
Create a project and issue RFQs, RFPs and invitations to tender against it. There is no plan to buy and no card to enter, now or later.
Invite, publish or restrict
Invite the suppliers you choose, open a solicitation to everyone, or limit it to a pre-qualified list whose standing TroyBid checks for you.
Invite any supplier by email
Invite an address that is not on TroyBid yet. The supplier signs up free and responding to your invitation is always free.
A versioned document room
Drawings and specifications are kept as numbered revisions. A revision never replaces a file in place, and every eligible bidder sees the same addenda.
Questions and addenda
Answer bidder questions once, for everyone, and issue numbered addenda that reach every eligible participant the same way.
Supplier directory
Search listed suppliers by trade, province or city, verified credentials and bonding capacity, then reach them through an invitation.
Receive and decide
Sealed until the opening, then levelled line by line
The rules that protect a fair tender are enforced by the server, not left to a setting someone might forget.
Sealed bids that stay sealed
A sealed bid is encrypted when it is submitted. Nobody on your side can read it until the solicitation closes and a named person records the opening.
Deadlines decided by the server
A bid is accepted only if the database clock says it arrived before closing. Every accepted bid gets a receipt that never changes.
Bid levelling
After the opening, compare bids line by line with alternates, allowances and exclusions flagged, add adjustments and notes, and export to Excel or CSV.
Evaluation against published criteria
Fix the scoring weights before bids arrive, assign evaluators, and compare scope, price, exclusions and schedule side by side.
Bid packages
Split a tender into packages, let suppliers price the ones they want, and award each package to a bidder who actually priced it.
Award with a record
An award is a decision a person records, with the reasons. TroyBid never chooses a winner for you.
Before and after the award
Keep suppliers compliant and payments on time
- Tender templates: save a tender as a template or copy a previous one.
- Supplier ratings for quality, schedule, communication and safety, private to your organization.
- Excel and CSV exports, and calendar files for deadlines.
What this installation has configured
Compliance tracking
WCB and WSIB clearance, COR, liability insurance, bonding and licences, with what is expiring soon in view.
Purchase orders and prompt payment
Purchase orders, change orders, progress claims and holdback, with prompt-payment deadlines from a provincial rules table that cites each statute. Check each rule with your lawyer; it is not legal advice.
Issue your next tender free
Create a project, invite your suppliers and receive sealed bids with receipts. No plan and no card.